Frosty Acres Special Vendor Registration Form

  • This form will submit your conference registration, and you will receive a confirmation email shortly after you click the "Submit Registration" button at the bottom of this page.

  • Conference registration includes all meeting materials and scheduled meal functions.

  • Airfare, transportation, hotel stay, incidentals and non-scheduled meal functions are the responsibility of the participant. You will be required to give a credit card to guarantee your room and incidentals.

  • After completing your conference registration, you will be provided a hotel room link for booking your hotel room. The link will be provided after registration and on your confirmation email.

  • Please use one registration form per company attendee. You may use the same form to register your spouse or companion. After submitting your registration and hotel information, you will be able to register another company attendee if needed.

  • REQUIREMENTS FOR TRAVEL - a REAL ID-compliant driver's license, a valid Passport, or Passport card is required for domestic travel. Make sure you pack your REAL ID-compliant driver's license in your carry-on luggage or in an area where it is easily accessible. You will need it when checking in at the airport.

  • Please contact Frosty Acres Guest Services at 1-847-381-1800 if you have any questions regarding registration or hotel rooming needs.



    Labels in RED are required. You will receive a confirmation email shortly after you click "Submit Registration" at the bottom of this page.

Special Vendor Information

First

Last

Badge First Name

Dietary Needs

Other/Allergies Define

Email

Cell Phone

Event Participation

Monday, February 16

Cocktail Reception

Tuesday, February 17

General Breakfast

General Lunch

Cocktail Reception

Wednesday, February 18

General Breakfast

General Lunch

Spouse/Guest Information

First

Last

Badge First Name

Dietary Needs

Other/Allergies Define

Email

Cell Phone

Event Participation

Monday, February 16

Cocktail Reception

Tuesday, February 17

General Breakfast

General Lunch

Cocktail Reception

Wednesday, February 18

General Breakfast

General Lunch

Company and Mailing Info

Company Name

Title

Address Type

Mailing Address

City

State

Zip

Country

Business Phone

Hotel Information

Please indicate below if you plan to stay at the Caesars Palace in Las Vegas.

IMPORTANT COST INFORMATION

The Group room rate Monday - Thursday is $179 per night plus taxes and fees (approximate total is $250).


Hotel Room Needed?

Additional Hotel Needs
or Comments

Additional Trip Comments

Please enter any additional comments regarding your trip.

Airline Information 

All conference attendees are responsible for their own air to and from Las Vegas. Frosty Acres has partnered with Delta and United Airlines to provide our attendees discounts. Please refer to the following information when making your reservations:

Discount: 2%-7% off select published fares to Las Vegas (LAS) for the Winter Conference.

Z Code - ZRRW
Agreement Code - 539376
Valid travel dates: Winter Conference (MCO) February 12 - February 22, 2026

For reservations call 800-426-1122 and provide the Z Code and Agreement Code or go to www.united.com, select Advanced Search and enter both the Z Code and Agreement code (without space) in the Promotions and Certificates Box. Please note: There may be a reservation service charge for tickets reserved with United Airlines by phone or at the United Airlines ticket counter.

Discount: 3%-8% off select published fares to Las Vegas (LAS) for the Winter Conference.

Meeting ID - NY4AU
Valid travel dates: Winter Conference (MCO) February 12 - February 22, 2026

For reservations call 800-328-1111 and provide the Meeting ID number or go to www.delta.com, select Book a Trip then Advanced Search and enter the Meeting ID in the box provided.
PLEASE NOTE: There may be a reservation service charge for tickets reserved with Delta Airlines by phone or at the Delta Airlines ticket counter.


Submission Agreement

By submitting this form you acknowledge that you have read the above responsibility of participants and that all information provided is correct. Every effort will be made to accommodate the above requests.

RESPONSIBILITY STATEMENT

RESPONSIBILITY OF PARTICIPANT(S): The attendees acknowledge that Guest Travel Services Inc. and Frosty Acres, including any sponsoring company or organization, and their respective parent, subsidiary and affiliated companies maintain no control over the independent suppliers that will be providing accommodations and services as a part of the travel program. Accordingly, the attendees agree not to hold Guest Travel Services Inc. and Frosty Acres, any sponsoring company or organization, and their respective parent, subsidiary and affiliated companies, responsible for any loss or injury which may be caused or contributed to by such suppliers or by any other cause, condition or event whatsoever beyond the direct control of Guest Travel Services Inc. and Frosty Acres or any sponsoring company or organization, and their respective parent, subsidiary and affiliated companies. The attendees hereby release Guest Travel Services Inc. and Frosty Acres and any sponsoring company or organization, and their respective parent, subsidiary and affiliated companies, and their respective officers, directors, employees and agents from any and all liability for claims resulting from any acts or omissions of the independent travel suppliers providing accommodations and services in connection with the travel program, or from any other cause, condition or event beyond the direct control of Guest Travel Services Inc. and Frosty Acres and/or any sponsoring company or organization, and their respective parent, subsidiary and affiliated companies, respectively.